Online board meetings are an example of a virtual meeting that relies on the use of a reliable video conferencing software for holding meetings. These meetings can be held from the comfort of your home or another location with internet access. They provide many benefits, including greater governance for nonprofits and more efficient meeting times and increased diversity of participants.
The first thing to bear in mind when conducting an online board meetings is that you double-check with the mission-driven group or company that you are a member of, as well as local laws and regulations concerning these kinds of meetings. Generally, they are prohibited by the internal policies of some mission-driven organizations and corporations and may also be illegal in certain states or regions.
Participants should ensure that their equipment works correctly prior to a virtual conference (computer headsets, headsets and microphones). The person who is organizing the meeting should create an agenda and invite all participants to participate. Attach a copy to the invitation to board-room.blog/ the calendar so that everyone can view it. You can also add notes, feedback or other comments prior to the time. This will help streamline the meeting and increase participation.
Board members should adhere to the rules for online meetings during the meeting by turning off their camera and only speaking if they are required to. The chair of the meeting can solicit volunteers who are willing to lead the discussion, and assign as a notetaker. The chair should conduct quick check-ins to make sure that all participants are paired up and on the same page.
Once the meeting is over, it’s important to follow-up with deadlines and action items that were assigned in-person or on the board’s online platform. This will help increase accountability and also allow board members to contact members who aren’t fulfilling their duties.
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